Vegreville Preschool

A fun and stimulating environment for our children to grow and learn.

Policies & Procedures

 Policies and Procedures
2014-2015

 Child Discipline Policy

We are committed to supporting children’s development through respecting their individual differences, facilitating their ability to learn and work co-operatively, and promoting their self-esteem.

The purpose of this policy is to support our employee’s ability to develop a sense of self-discipline and self-worth in every child attending the Vegreville Preschool/Head Start program.

Each child will be treated with respect and dignity. There will be no verbal or physical abuse of any child at any time. Discipline will be proactive whenever possible, for extreme behaviours removal from the situation may be necessary.  Disciplinary action taken must be reasonable in the circumstances.

Parents will be informed of the Discipline Policy by distribution of this manual.

PROCEDURE

  • Program Staff will take a proactive approach.  Positive behaviour will be modeled and reinforced by staff
  • Program staff recognize their role in facilitating and encouraging positive behaviour in participants.
  • Program staff will guide behaviour through positive strategies such as:

Redirection; anticipation of behaviour; positive reinforcement; role modeling; encouragement; vicarious reinforcement; choices/alternatives; nonverbal cues (tap on shoulder, etc); change tone of voice, verbal approach or volume; repetition of expectations; clear expectations; ignore some behaviours; adapt to meet needs; communicate at child’s level with eye contact; have child repeat back expectation; change child placement; point out child’s positive behaviour; always show concern and ask for another staff’s assistance.

  • Program staff will be attentive to environmental and program structure factors that encourage positive behaviour
  • Program staff will make participants aware of program rules and age appropriate expectations
  • Program staff have the primary responsibility for maintaining program discipline.
  • Program staff will ensure that program activities are developmentally appropriate; smooth and well-planned transitions between activities; establish consistent routines.
  • In circumstances where behaviour difficulties arise and warrant more specific discipline strategies, i.e. the child is aggressive towards another child or adult, a child may be required to be removed from the activity with a staff member, to allow time for the child to calm down and settle before rejoining the group.
  • Once the child has settled and is ready to return to the group or activity, staff will discuss behaviour with the child and explore alternatives.
  • Aggressive and disruptive behaviour will be discussed with the parents by appropriate staff::

- Preschool Program:  ECS Teacher and Educational Assistant, as required

- Head Start Program:  ECS Teacher, Head Start Early Education Coordinator and/or Executive

   Director

  • If after a period of consistent implementation of strategies, staff do not see reasonable improvement in child’s behaviour, consultation and/or further assessment may be required, with the permission of the parent

 

The following use of PUNISHMENT is prohibited from the program:

  • Inflict or cause to be inflicted any form of physical punishment, verbal or physical degradation or

emotional deprivation;

  • Deny or threaten to deny any basic necessity, or
  • Use or permit the use of any form of physical restraint, confinement or isolation.
  • The use of physical restraint in the classroom is not permitted, except in instances when the child

is at immediate risk of injuring him/herself or others.

Off-site Activity and Emergency Evacuation

Off – site Activity POLICY

Children must have a signed parent/guardian permission form to participate in each off-site activity or field trip.

DEFINITION

An off-site activity or field trip is defined as a school activity which occurs outside the boundaries of the school site property.

 PROCEDURE

  • parents must be notified of the off-site activity or field trip details including the transportation and supervision arrangements
  • written permission must be obtained for each off-site activity or field trip a child attends.
  • if written permission is not obtained; or the parent does not want the child to attend the off-site activity or field trip; the child will not be able to attend the program for this time period.
  • site staff must ensure that the Vegreville Preschool President is informed of field trip outings. Information provided to the Preschool President: location of the field trip, contact number in case of emergency (i.e. cell phone), children attending, the estimated start / completion time and the details of the transportation arrangements.
  • adequate adult supervision must be provided, at a ratio of at least one adult per five children.  Program staff will request parent volunteers for off-site activities or field trips.
  • a portable record including the list of names and emergency telephone numbers for all children must be taken on every off-site activity or field trip.
  • a first aid kit must be accessible.
  • attendance must be taken upon arrival and prior to leaving, the off-site activity or field trip location.

 

EMERGENCY EVACUATION POLICY

POLICY

In any type of emergency situation on site, physical safety of the children and families is the primary concern. When an alarm sounds, or emergency evacuation of the building is required, the responsibility for the children and families lies with the Vegreville Preschool Association employees.

PROCEDURE

The Vegreville Preschool Association employees will be familiar with all fire, lock-down and other emergency plans in place at the school. Employees will follow all the instructions and participate in all school training and drills.

  • A copy of the school’s emergency procedures must be kept in the classroom, kitchen and offices.
  • Procedures will be practiced on a regular basis with the students and all staff.
  • A critical incident report must be completed for any emergency situation that occurs at a site that is not a drill.
  • The following telephone numbers are readily accessible:

a)       emergency medical service;
b)       ambulance service;
c)       fire department;
d)       police service;
e)       poison control centre;
f)        nearest hospital or emergence medical facility
g)       child abuse hotline.

Drill or Evacuation

In case of a drill or evacuation, employees will bring the accurate portable emergency Information for their program.

Emergency Relocation

In the case of an emergency relocation:

  • employees will escort the children, families and volunteers to the guardrail on the West side of the Preschool parking lot for a head count.
  • Once accounted for, employees will escort the children, families and volunteers to the final meeting place – the doors at the parking lot ofA.L.HortonSchool.
  • parents or emergency contacts will be notified that the children are being released early. The taxi company will be contacted to pick up the children at the emergency site location.
  • employees will remain with the children until all the children have been picked up.

 Accident or Illness

 

POLICY

The immediate well-being of all children is the primary concern of employees.

All employees at the Vegreville Preschool will be familiar with the proper procedures for handling child illness or accident to ensure an appropriate level of care for all children.

PROCEDURE

If an accident or onset of serious illness should occur, employees will:

a. immediately initiate appropriate first-aid treatment, and where it is deemed necessary, call an ambulance.

b. contact, by phone, the parent(s)/guardian or emergency contact person if the parent can not be contacted.

c. if an employee is leaving the site with a child, or if an ambulance is called, report to the Preschool President, or if not available, the Vice-President, on an urgent basis.

d. accompany the child to the nearest hospital emergency room, taking the portable current record of emergency information. Upon arrival notify the hospital staff that the employee is not the legal parent or guardian.

e. DO NOT provide any consent for medical treatment of the child. Notify the hospital staff if it is known that a child belongs to a religious denomination that objects to certain medical procedures.

f. remain with the child until relieved by the parent/guardian.

Illness symptoms

If a child has a fever (a temperature over 38°C or 100°F), or a severe cold with cough, or other acute symptoms, the parents will be advised to keep the child at home until the child’s condition improves, for the well-being of both that child and the other children in the class. This also applies to contagious skin disorders, e.g. scabies.

If any of these symptoms is observed in a child, parents/guardians will be advised to have the child picked up as soon as possible: fever, vomiting, diarrhea, severe coughing, difficult or rapid breathing, yellowish skin or eyes, pink eyes.

Parents will be advised to keep the child at home until the child’s condition improves and is symptom free for at least 24 hours or parent has a physician’s note that the child no longer poses a health risk to person on the program premises.

Employees will ensure supervised care for the child in a space separate from other children until the child can be removed from the facility.

Employees will complete the Illness Record form and submit to Preschool Teacher.

At least one employee who has certification in emergency first-aid and CPR will always be present at the site.

Adequate first-aid supplies must be readily available at the site.

These telephone numbers must be readily available at the site:

• the nearest
hospital emergency center and poison information center

• ambulance, police, and fire department services

• the nearest public health center.

If employees are unsure about an appropriate course of action, they will phone Alberta Health Services, 780/632-3331.

Incident reports must be completed by staff members involved in any accident or onset of illness.  The report will be forwarded to the Preschool President; copy given to the parents/caregivers as required.

Incident reports will be reviewed monthly by the Preschool Executive and the Teacher to identify trends and issues.

 Incident Reporting

 POLICY

Employees faced with a critical incident will first do whatever necessary to ensure the safety of children, families, staff or volunteers involved. Employees will use their best judgment to respond effectively in the emergency situation, including contacting emergency or specialized resources as necessary.

Although employees are encouraged to check in as needed with a supervisor for guidance during

a critical incident, employees will not delay taking action where supervisory guidance is not immediately accessible. A critical incident report will be completed immediately following a critical incident.

The critical incident reporting policy ensures that the appropriate supervisor and the Preschool President are informed of pertinent details in a timely manner and that appropriate follow-up action is implemented.

DEFINITION

 A serious illness of or injury to a child that occurs while the child is attending a program, and

Any other incident that occurs while a child is attending a program that may seriously affect the health or safety of the child.

When employees are unsure if an incident meets the definition of “critical,” error on the side of caution and follow the critical incident procedures.

PROCEDURE

 Reporting

Immediately after dealing with the critical incident, the employee most closely involved in the incident (on or off site) shall report to their supervisor, in person or by phone:

If their supervisor is not available, contact the Preschool President or designate.   If no supervisory staff is available at the time; a message shall be left on the Preschool President’s voice mail that a critical incident has occurred.

Documentation

  • complete a critical incident report immediately following a critical incident.(attached)
  • the critical incident report shall be forwarded to the appropriate supervisor within 24 hours, or earlier.
  • the employee with the most “first hand” experience of the incident shall be the one to complete the critical incident report.
  • when an incident involves more than one staff, all staff involved shall each file a critical incident report. This shall be done prior to reviewing the incident and comparing perspectives.
  • if a critical incident report form is not immediately available, documentation will be done and forwarded in writing on plain paper, with signature and date. These notes shall then be attached to the critical incident report form.
  • critical incidents relating to a Preschool child or family shall be filed in the Preschool files. A critical incident involving a Head Start child, a duplicate copy shall be filed and retained on the Head Start file.
  • the following will be reported immediately, using the prescribed form (attached),  to the regional child care office, by phone, fax, email or after hours to:  1-877-385-kids (5437):   an emergency evacuation; unexpected program closure; an intruder on the premises; an illness or injury to a child that requires the program to request emergency health care and/or requires the child to remain in hospital overnight; an error in the administration of medication by a program staff or volunteer resulting in the child becoming seriously injured or ill and requiring first aid; or the program requesting emergency health care and/or requires the child to remain in hospital overnight; the death of a child; an unexpected absence of a child from program (i.e. lost child); a child removed from the program by a non-custodial parent or guardian; an allegation of physical, sexual, emotional abuse and/or neglect of a child by a program staff member of volunteer; the commission by a child of an offence under the Act of Canada or Alberta; and/or a child left on the premises outside of the program’s operating hours.
  • A standard report form will be completed and submitted, within 2 days of the incident, to the regional child care office

 Follow-Up/Review

  • employees shall document any immediate follow-up action plan necessitated by the incident, on the critical incident report.
  • the ECS Teacher will review the critical incident report and determine any further action; (i.e. report to child care licensing)
  • within 5 working days of the incident, the supervisor will meet with employees involved in the incident to review circumstances around the incident to ensure appropriate action is taken to avoid similar incidents in the future and to share learnings. For example, discuss factors contributing to the incident, and information that should be shared with others.
  • the ECS Teacher will monitor the follow-up action to ensure completion.

 Year-End

  • All incidents are analyzed annually and a report, using the prescribed form (attached), is submitted to the regional child care office.
  • Only the most current updated copy shall be retained in the Preschool year end file. All duplicates shall be destroyed.

 Examples Of Critical Incidents

 The list of incidents requiring a report include, but are not limited to:

  • injury of a child on site, requiring first aid or medical treatment
  • injury of a child off-site (e.g. field trip)
  • medical emergency involving a child on or off site (e.g. allergic reaction, sudden onset of high

fever, stiff neck, seizure, fainting, hemorrhaging, choking, hallucinating, etc.)

  • abduction of child by non-custodial parent or other person
  • child left behind, left alone, or has run off
  • child injured by another child, requiring first aid or medical treatment
  • child hurting self or others, or threatening to hurt self or others
  • child demonstrating bizarre, out of control or dissociative behaviours which suggest a mental health crisis
  • child disclosing abuse or neglect
  • child disclosing family violence
  • parent disclosing recent incident of family violence, including spousal assault, child abuse or neglect
  • parent, employee, or volunteer, other agency staff hurt on or off site (may require additional reporting through Workers’ Compensation, etc.)
  • adult threatening to hurt self or others, or demonstrating delusional, bizarre behaviours
  • adult threatening employees or volunteers
  • vandalism, theft, or other associated property damage (employees or agency) on site or while delivering services off-site.
  • any other incident requiring Police or Child Welfare action.
  • any incident creating a serious health or safety risk to employees, children, or families – e.g. exposure to meningitis, tuberculosis, other serious communicable diseases, unsafe traffic activity at taxi loading zone, chemical spill, exposure to fumes, etc.
  • employee or volunteer witnessing other employees or volunteers acting in a way which creates potential harm to child or family
  • parent complaint or allegation of a serious nature (e.g. alleging unprofessional conduct of our employees, threats of legal action)
  • employee feels threatened or unsafe due to an on-site or off-site incident.

Potential Health Risk

 POLICY

The immediate well-being of all children attending the Vegreville Preschool program is the primary concern of employees.

All employees at the Vegreville Preschool will be familiar with the proper procedures for handling child illness to ensure an appropriate level of care for all children.

Parents will be advised of the program’s management of children who are ill in the Preschool registration form.

PROCEDURE

If an accident or onset of serious illness should occur, or where a staff member knows or has reason to

believe a child is exhibiting the signs or symptoms of illness, the employees will:

a. immediately initiate appropriate first-aid treatment, and where it is deemed necessary, call an ambulance.

b. contact, by phone, the parent(s)/guardian or emergency contact person.

c. ensure that the child’s parent arranges for the immediate removal of the child from the program’s premises.

d. parents will be advised to keep the child at home until the child’s condition improves and is symptom free for at least 24 hours or parent has a physician’s note that the child no longer poses a health risk to person on the program premises.

e. if an employee is leaving the site with a child, or if an ambulance is called, report incident to the Preschool President, or if not available, Vice-president, on an urgent basis.

f. accompany the child to the nearest hospital emergency room, taking the portable current record of emergency information. Upon arrival notify the hospital staff that the employee is not the legal parent or guardian.

g. DO NOT provide any consent for medical treatment of the child. Notify the hospital staff if it is known that a child belongs to a religious denomination that objects to certain medical procedures.

h. remain with the child until relieved by the parent/guardian.

i.  Complete illness report and submit to Preschool Teacher.(attached)

Illness Symptoms

a)       vomiting; having a fever,( a temperature over 38°C or 100°F); diarrhea; or a new or unexplained  rash or severe coughing; difficult or rapid breathing; yellowish skin or eyes; pink eyes.

b)       requiring greater care and attention than can be provided without compromising the care of the other children in the program, or

c)       having or displaying any other illness or symptom the staff member know or believes may indicate that the child poses a health risk to person on the program premises.

In the event that a parent is unable to arrange for the immediate removal of a child, employees will ensure supervised care for the child in a space separate from other children until the child can be removed from the facility.

At least one employee who has certification in emergency first-aid and CPR will always be present at the site.

Adequate first-aid supplies must be readily available at the site.

These telephone numbers must be readily available at the site:

• the nearest hospital emergency center and poison information center

• ambulance, police, and fire department services

• the nearest public health center.

If employees are unsure about an appropriate course of action, they will phone Alberta Health Services, 780/632-3331.

Documentation:

Incident reports must be completed by staff members involved in any accident or onset of illness.  A copy of the report will be forwarded to the Preschool President and/or Head Start Coordinator; copy given to the parents/caregivers as required.  The original will be kept on the Preschool’s file.  Information to be included in the reporting:

-          name of the child

-          date the child was observed ill

-          name of staff person who identified the child was ill

-          time the parent was initially contacted

-          name of staff person who contacted the parent

-          time the child was removed from the program

-          date the child returned to the program.

Communicable Diseases

POLICY

 Ensuring good infection control is of prime importance, particularly around hand-washing, toileting, and handling body fluids.

All employees and volunteers must exercise precautions in the handling and management of bodily fluids.

 PROCEDURE

Where a staff member knows or has reason to believe a child is exhibiting the signs or symptoms of a communicable disease, the employees will:

a. immediately initiate appropriate first-aid treatment, and where it is deemed necessary, call an ambulance.

b. contact, by phone, the parent(s)/guardian or emergency contact person.

c. ensure that the child’s parent arranges for the immediate removal of the child from the program’s premises.

d. parents will be advised to keep the child at home until the child’s condition improves and is symptom free for at least 24 hours or parent has a physician’s note that the child no longer poses a health risk to person on the program premises.

e. if an employee is leaving the site with a child, or if an ambulance is called, report incident to the Preschool President, or if not available, Vice-president, on an urgent basis.

f. accompany the child to the nearest hospital emergency room, taking the portable current record of emergency information. Upon arrival notify the hospital staff that the employee is not the legal parent or guardian.

g. DO NOT provide any consent for medical treatment of the child. Notify the hospital staff if it is known that a child belongs to a religious denomination that objects to certain medical procedures.

h. remain with the child until relieved by the parent/guardian.

i. a note will be sent home with all children in that class and who may have been exposed to the disease advising parents of the possible exposure and symptoms.

Routine precautions

• no one can tell who has infected blood and body fluids.

• treat all blood and body fluids as if they are infected. Gloves should routinely be worn when handling blood or blood tinged bodily fluids.

• hands and other skin surfaces should be washed immediately and thoroughly if contaminated with blood or body fluids.

Hand washing

  • employees will wash their hands with soap and water before preparing or serving food, and before and after assisting children with toileting or nose wiping.
  • children and employees will wash their hands after toileting and before meals.

Facility washing

  • there must be access to a sink area with running hot and cold water. Soap and disposable towels must be provided.
  • before and after snack preparation, tables/counters must be washed and then wiped with a low-level disinfectant.
  • every effort will be made to ensure that the facility is cleaned daily in accordance with the cleaning routine.
  • toys should be washed regularly with disinfectant in accordance with the licensing policy.

Supervised Care for Sick Children

POLICY

The immediate well-being of all children is the primary concern of employees.

All employees at the Vegreville Preschool will be familiar with the proper procedures for handling child illness or accident to ensure an appropriate level of care for all children.

PROCEDURE

If any of these symptoms is observed in a child, parents/guardians will be advised to have the child picked up as soon as possible: fever, vomiting, diarrhea, severe coughing, difficult or rapid breathing, yellowish skin or eyes, pink eyes.

A primary staff member will ensure supervised care for the child in a space separate from other children until the child can be removed from the facility.

Administration of Medicine

 POLICY

 While it is not the mandate of the Vegreville Preschool, staff may be requested to administer medication.

The primary responsibility for training staff shall rest with the parents of the student with the medical conditions.

Administering medications should be limited to that which can be provided when the resources are available at the site. These include the employees who have received explicit instructions

from the attending physician and/or the parents of the child with the medical condition. Only medications ordered by a physician will be administered.

The agency reserves the right to reject requests for the administration of medication/treatment to students.

PROCEDURE:

 Medication will only be administered if written authorization form has been completed by the parents/caregivers.  Medication will only be administered according to the labeled directions.  The medication must be given directly to the ECS Teacher by a parent/guardian.

•          Medication must be in its original container.

•          Medication will be stored in an area that is locked and inaccessible to children.

•          If the administration of the medication involves a specific health procedure, staff must be given training by a qualified health care professional.

•          At the end of the school year parents are expected to pick up all unused student medication.

The teacher will dispose of any medication not claimed by the parent.

Developing a Student/Child Focused Medication Management Plan:

Parent’s role:

  • Communicate with school/childcare staff to discuss medication needs and effects
  • Review the medication management information.  Complete the plan and sign the consent form.
  • Ask the doctor or the pharmacist to schedule medication so that a minimum number of doses are given at school/child care facility.
  • Notify the school/childcare facility, in writing, of all changes of medication given at school/childcare facility (e.g. dosage, new medication or discontinued medication)
  • Confirm with the school/childcare facility that all written documentation has reached the school/childcare facility.

 School/Childcare Staff role:

  • Provide parent with medication management information
  • Meet with the parents/caregivers to complete a Student/Child Focused Medication Management Plan
  • Assign designated staff person(s) to administer or monitor the medication being taken
  • Develop an orderly system to account and store medication (e.g. consent, medication cup, medication record sheet)
  • Document all medication changes in the Medication Management Record that have been provided in writing by the parents
  • Request an in-service or training, as necessary, regarding carrying out medication administration activities
  • Ensure all school/childcare facility staff that has contact with the student is aware of the student’s condition.

Safety Considerations:

Parent’s Role:

  • Request that all pharmacists provide the medication for the school in the original container.
  • Provide the medication, whenever possible, in single dose units.
  • Provide pharmacy drug information sheets that outline effects of the medication when given correctly and what signs and symptoms would indicate a problem.
  • Replace medication before expiry date to avoid missing a dose.
  • Provide medication updates, as required, and when medication is changed.
  • Develop a plan of action to address side effects.
  • Provide instructions about what to do if a dose is late or missed.

School Staff Role:

  • Assign one person for managing medication.
  • Have a trained alternate person available.
  • Attach drug information sheets to the Medical Plan and Parent Consent.
  • Be familiar with the desired effects and the side effects of the medication.
  • Be familiar with the action plan to address side effects.

Location of Medication:

Parent’s Role:

  • Reinforce with child and school staff the importance of keeping medications needed for emergency situation with student at all times.
  • Ensure that school staff are aware of storage guidelines for medications (i.e. refrigerate or away from light).

School Staff Role:

  • Allow students to carry medications needed for emergency situations (asthma inhalers, epi-pens) with them at all times as developmentally appropriate.
  • Store medications in one central locked cabinet that is off limits to students.
  • Medications requiring refrigeration should be placed in a clearly marked, locked container in the refrigerator.
  • Unused medication should be returned to the parent.

 Medication Preparation:

School Staff Role:

  • Check Medication Management Record to ensure medication not already given.
  • Confirm that medication identified on the container label, Medication Management Record and Medication Management Plan Consent are the same.
  • Read label three times while preparing:

i)                When removing from storage

ii)              Before removing medication from container

iii)             After removing from medication container

  • Prepare only one child’s medication at a time.
    • Clean up any preparation supplies.

Medication Administration or Monitoring

School Staff Role:

  • Every effort should be made to allow privacy while taking medication.
  • Explain the process to the student.
  • Check the five “rights”

i)                Right child

ii)              Right medication

iii)             Right doses

iv)            Right time

v)              Right routine (i.e. by mouth)

  • Praise the student and tell them when the next dose is due.

Recording:

  • Immediately after giving the medication, record the medication name, dose, and time of administration on the Medical Management Record.  Place your initials in the appropriate date box.
  • Record side effects, missed doses or errors immediately under comments on the Medication Management Record.
  • Inform parent of errors, missed does or side effect.
  • Record medication changes with red ink, date and initial

FORMS

Medical management forms

Health Care

POLICY

The Vegreville Preschool will ensure that the children in our program are safely cared for when they are in attendance and that health or life-threatening conditions are identified to employees, and there are procedures in place for responding to health care needs.

This policy applies in those cases where a child is required to have a health care procedure to participate within the program, i.e. special diet, feeding through a tube, and administration of emergency medication.

PROCEDURE

 Parents will provide the program staff with written consent and for approved procedure for the provision of health care

 Or

 The health care provided is in the nature of first aid or medical alert.

Medical Alert

In the event that a child has a potentially fatal or debilitating allergic reaction that requires immediate emergency treatment, or displays potentially serious reactions as a result of a known medical condition (e.g. epilepsy, asthma, diabetes) the Medical Alert Form must be completed using information from the Request to Administer Medication form.

The Medical Alert Form includes:

a) child’s name and photo,

b) identification of the substance to which the child is allergic OR type of medical condition,

c) symptoms of the allergic reaction OR medical condition,

d) detailed emergency procedures to be followed in the event of an attack OR reaction,

e) medication to be administered,

f) the location of emergency medication.

Posting Information

The parent must sign the Permission to Post Student Medical Information. The Medical Alert Form shall be posted in a prominent place accessible to all staff but which provides a reasonable level of confidentiality for the child (e.g. classroom bulletin board with a cover marked “Medical Alert Forms”).

Triggers in the Classroom

If a child has been identified as having a severe, life-threatening allergy to a particular food or substance (e.g. peanut butter), that trigger will be banned from the classroom.

Smoking

 POLICY

 The Vegreville Preschool will ensure that the immediate health and well being of all children in our program is the primary concern of employees.

PROCEDURE

a) Smoking is not permitted on program premises

b) Staff whom choose to smoke must do so at scheduled breaks and must leave the premises.

c) At any time or place where child care is being provided, any person, staff or volunteer are not permitted to smoke.

Nutrition

POLICY

 The Vegreville Preschool will ensure that the immediate health and well being of all children in our program is the primary concern of employees

PROCEDURE

 a) Parents are required to provide healthy snack for their child

b) A list of healthy snack ideas are sent to parents at the beginning of each program year

c) Children will be seated at tables and encouraged to eat a healthy snack first

d) Provisional snacks will be kept on hand by the program, to be offered to children who do not have a healthy snack

e) A snack break is provided to children at appropriate times in accordance with the needs of each child.

Children’s Records

POLICY

     

The Vegreville Preschool retains on the program premises, up-to-date child records that have a consistent format, for each program, in order to ensure the record is complete and to retrieve information easily.

PROCEDURE

 The following information is contained in each child record:

a) the child’s name, date of birth and home address;

b) a completed enrolment form;

c) the parent’s name, home address and telephone number;

d) the name, address and telephone number of a person who can be contacted in case of an emergency;

e) if medication is administered:

i) the written consent of the parent

ii) the name of the medication

iii) the time of administration

iv) the amount administered

v) the initials of the person who administered the medication

f) parent consent for health care, if required, will include child’s name, description of health care, details on the provision of the health care including specific training arrangement for staff, and the length of time health care will be administered to the child by the program.

g) any other relevant health information about the child provided by the child’s parent, including the child’s immunizations and allergies, if any

Child’s records will be available for inspection:

a) by the director al all times, and

b) by the child’s parent at reasonable times.

Administrative Records

 POLICY

The Vegreville Preschool retains on the program premises, up-to-date administrative records that have a consistent format, for each program, in order to ensure the record is complete and to retrieve information easily.

PROCEDURE

The following administrative records will be kept on program premises:

a) daily attendance of each child, including the arrival and departure times and initials of the caregiver dropping off and picking up

b) child care certification for each staff member

c) current first aid certificate for each staff member, where applicable

d) a current criminal record check for each staff member and volunteer, other than a parent volunteer.  Criminal record checks held on file are updated every 3 years.

Administrative records will be:

a) available for inspection by the director al all times,

b) available for inspection by the child’s parent at reasonable times; and

c) retained on program premises for a minimum period of 2 years.

Portable Record

POLICY

The Vegreville Preschool retains on the program premises, up-to-date portable records that have a consistent format, for each program, in order to ensure the record is complete and to retrieve information easily.

PROCEDURE

The following emergency information is maintained within the portable record:

a) the child’s name, date of birth and home address;

b) the parent’s name, home address and telephone number;

c) the name, address and telephone number of a person who can be contacted in case of an emergency;

d) any other relevant health information about the child provided by the child’s parent, including the child’s immunizations and allergies, if any

The portable record will also include the phone numbers for:

  • the nearest hospital emergency center and poison information center

•    ambulance, police, and fire department services

•    the nearest public health center.

Describe the emergency procedures.

 POLICY

 In any type of emergency situation on site, physical safety of the children is the primary concern. When an alarm sounds, or emergency evacuation of the building is required, the responsibility for the Vegreville Preschool children lies with the Vegreville Preschool employees.

PROCEDURE

The Vegreville Preschool employees will be familiar with all fire, lock-down and other emergency plans in place at the school. Employees will follow all the instructions and participate in all school training and drills.  Staff will be informed of the emergency evacuation procedures during orientation at the start of each year and prior to drills.

A copy of the school’s emergency procedures must be kept in the classroom, kitchen and office spaces.

A critical incident report must be completed for any emergency situation that occurs at a site, that is not a drill.

Drill or Evacuation

 In case of a drill or evacuation, employees will bring the accurate portable records.

Emergency Relocation

 In the case of an emergency relocation:

  • employees will escort the children and volunteers to  the doors at the parking lot ofA.L.HortonSchool.
  • parents or emergency contacts will be notified that the children are being released early from the emergency site location.
  • employees will remain with the children until all the children have been picked up.

 Supervision Policy and Practices

 POLICY

The Vegreville Preschool will ensure adequate supervision for children in our care. The educational and developmental needs of the children must be considered when determining appropriate supervision for each situation.

Parents will be informed of the Supervision Policy by distribution of this manual.

 PROCEDURE

 a) Staff will ensure that, at all times, the minimum staff member to child ratio will be met as follows:

i) when there are 7 or more children are present at the program, a minimum of 2 staff members are on duty

ii) a parent volunteer is considered to be a staff member

b) Staff will ensure that the program layout is conducive to effective supervision of children.

c) Staff will ensure that furnishings, play equipment and materials are safe and maintained in good repair   and are developmentally appropriate.

d) Play areas are to be inspected for hazards daily before the children are allowed to play and play areas are  left clean and tidy after use, .

e) The Vegreville Preschool Executive will ensure that all outdoor play structures comply with the appropriate standards.

f)  Staff will prepare children for outings by explaining where they are going, what will happen, whom they will see and who they need to listen to. And what rules will apply.

g) Staff will ensure that the parent/guardian/caregiver signs the child into the program when the child arrives and signs the child out of the program when the child is picked up from the program.

h) Once the child has been signed out of the program by the parent, guardian or caregiver, the child is now in the care and responsibility of that person and no longer the care and responsibility of the program.

i) Staff will complete an attendance, or head count:

i)                at the start of the program,

ii)              when moving program locations, i.e. inside to outside, outside to inside, etc

iii)             at the end of the program and prior to releasing child to parent/guardian

iv)            when a child has been removed from classroom

v)              when a child is returned to the classroom

j) In order for staff to release children to an adult arriving at the program, staff will:

i) Check to ensure the person is designated as someone allowed access to the child.  This information is indicated by the registering parent on the application form or by verbal or written notice to the Program and should be documented in the communication book.

ii) Parents/Guardians are required to notify staff, either in person, by telephone, or in writing of any other person picking up their child.  The staff may request verification from the parent by requiring 3 specific pieces of information from the parent, including but not limited to; full name, date of birth, Alberta Health Care Number and phone number. These messages are recorded in the staff communication book.

iii) Where staff has not met the person before, they will confirm identity by asking another staff or requesting the person’s identification or by the parent verifications information.

iv) Where necessary, staff may call the parent/guardian to confirm the arrangements for pick up.

v) Anyone arriving at the Program suspected of being under the influence of alcohol or drugs will be cautioned against taking the child.  The R.C.M.P. and Children’s Services will be contacted where there is a risk to the child. This policy is not meant to be intrusive, but meant to protect the child.

vi) The R.C.M.P will be contacted where there is risk to a staff member or any other individual

k) Staff will ensure that children’s play will be observed both indoors and outdoors by:

i)directing and closely monitoring children when carrying out activities that may involve

some risk, such as playing near water, near doorways, or during transition times when

children may gather in larger groups;

ii) observing play and anticipating what may happen next in order to provide program staff with the opportunity to assist children and intervene in the event of potential danger;

iii) listening closely to children, even those who are not in the program staff’s direct line of sight (such as those in outdoor play spaces)

iv) positioning program staff to allow for the supervision of the entire group of children’

v) monitoring children’s health to identify early signs of fever, illness, or unusual behaviour; and

vi) watching and participating in children’s play to expand the play, model appropriate language and interaction as well as to ensure that children are playing safe.

l) Other professionals providing services to children within the program, such as Physical Therapist, Occupational Therapist, Speech/language Therapist, Behaviour Consultants, etc, will:

i) only provide services with parental consent

ii) provide services within the context of the program where appropriate

iii) have program or program enhancement staff accompany child and sign out of centre based program and into individual or small group programming, if required.

The preschool program follows the Kindergarten Program Statement and is adapted and modified to meet the needs of each child.

The preschool program provides learner expectations in seven learning areas:

1.  Early Literacy:

  1. “Child listens, speaks, reads draws,      and views to explore thoughts, ideas, feelings and experiences.
  2. Child listens, speaks, reads, draws,      and views to comprehend and respond personally and critically to oral,      print and other media texts.
  3. Child listens, speaks, reads, draws      and views to manage ideas and information.
  4. Child listens, speaks, reads, draws      and views to enhance the clarity and artistry of communication.
  5. Child listens, speaks, reads draws and      views to respect, support and collaborate with others.” (Kindergarten Program Statement 2008)

 

  2.  Early Numeracy:

“Children make sense of their environment through observations and interactions in home, in daycares, in preschools and in the community.  Mathematics learning is embedded in everyday activities, such as playing, reading, beading, baking, storytelling and helping around the home.

Activities can contribute to the development of number and spatial sense in children.  Curiosity about mathematics is fostered when children are engaged in and talking about such activities as comparing quantities, searching for patterns, sorting objects, ordering objects, creating designs and building with blocks.

Positive early experiences in mathematics are as critical to child development as are early literacy experiences.” (Kindergarten Program Statement 2008)

 Children will have the opportunity to explore number, patterns, shape and space and statistics and probability (data analysis).  They begin to use the seven mathematical processes:

C Communication                              R Reasoning                         CN Connections

V Visualizations                   PS Problem Solving             E Estimation and Mental Math

3. Citizenship and Identity: Being Together

In Preschool, “children will explore who they are in relation to others in their world.  They will be given opportunities to become aware of who they are as unique individuals and to express themselves by sharing their personal stories.  Students will discover how they are connected to other people and to their communities and will be encouraged to express interest, sensitivity and responsibility in their interactions with others.

 Children are introduced to eight strands of social studies:

Citizenship                                                           Culture and Community

Identity                                                                  Time, Continuity and Change

Economics and Resources                 Global Connections

The Land:  Places and People                          Power, Authority and Decision Making”

 (Kindergarten Program Statement 2008)

   4.  Environment and Community Awareness:

Children use their five senses to explore, investigate and describe their environment and community.

 Children explore familiar places and things in the environment and community.  They role-play familiar home and community situations and activities.  They identify familiar shapes, symbols and sounds and recognize seasonal changes in their environment and community.  They recognize familiar animals in their surroundings.” (Kindergarten Program Statement 2008)

   5.  Personal and Social Responsibility:

“This learning area focuses on the personal and social management skills necessary for effective learning across all subject areas.

 By participating actively in learning tasks, trying new things and taking risks, children begin to develop positive attitudes and see themselves as capable of learning.  They learn to adapt to new situations and begin to follow rules and deal with routines in a school environment. 

 In Preschool, children develop friendship skills and have opportunities to demonstrate caring a make a contribution to others.  They learn to express their feelings in socially acceptable ways and show respect and a positive caring attitude toward others.  They take turns in activities and discussion and contribute to partner and group activities by working cooperatively, giving and receiving help, and joining in small and large group games and activities.”  (Kindergarten Program Statement 2008)

   6.  Physical Skills and Well Being:

“Through movement, games and activities, using such equipment as balls, bean bags and hoops, children develop coordinated movement, balance and stability.  Children develop finger and hand precision and eye-hand coordination through activities in which they use objects like beads, blocks, puzzles and scissors. 

 By participating in physical activities, by becoming aware of healthy food choices and by learning to observe safety rules, children develop attitudes and practice behaviors that promote wellness and an active, healthy lifestyle.” (Kindergarten Program Statement 2008)

   7.  Creative Expression: 

Children explore and express their thoughts and feelings through visual arts, music, drama and movement.  They become aware of their own imagination and creativity and that of others.

 Children express themselves through movement and individual and group musical activities, songs and games.  They listen to and begin to appreciate a variety of musical instruments and different kinds of music.  Through dramatic play and movement, children grow in self-awareness and self-confidence and develop their imaginative and creative thought.”  (Kindergarten Program Statement 2008)

The preschool program is planned and taught by a certified Teacher.  The daily lesson plans will meet the children’s developmental needs with the support of staff.

Program Closure

 POLICY

The Vegreville Preschool President and/or executive, will make decisions in regard to program closure when necessary.

PROCEDURE

The Vegreville Preschool President and/or designate will make decisions regarding program closure based on consideration of the severity of weather conditions, road conditions, or other emergency situations.

In the event that a decision to close the site(s), the fan-out policy will be used to notify employees and families who are in the programs.

Employees must ensure they have with them, or can readily access, their assigned contact numbers at all times.

Employees may be asked to staff sites when they are closed, to ensure no child is left unattended, or in case families are unable to be contacted and arrive at sites.

Inclement Weather

Inclement weather forms the basis to close programming when weather and/or road conditions represent a potential hazard for students.

Weather and Road Conditions

Programming shall be closed when:

A temperature of -40° C or a wind chill factor of -40° C is measured: and/orElkIslandSchoolbuses are not running.

In the event that conditions are extreme, and programming is closed, in this instance:

  • Parents, schools, program sites will be notified by fan out      procedures.
  • and Preschool Phone messaging system, (780) 632-6008.

Parents must use their discretion when sending their children to school during inclement weather conditions, even when programming is open.

For the safety of the students, it is theresponsibility of the parents to ensure that their children are suitably dressed for coping with weather conditionsand arrangements have been made for alternate shelter for their child if no one is home.

Fan Out Procedure

 POLICY

In case of a school or program closure, or other emergency, employees and families will be informed through a fan out system, designed so employees share responsibility.

PROCEDURE

When directed to implement the fan-out policy the following positions will  have the responsibility to contact these people:

Vegreville Preschool Executive

• ECS Teacher

• Program Partners, i.e. CALS, ParentLink

Head Start Early Education Coordinator

• teacher, Family Programming Liaison, and other professionals i.e. speech-language pathologists as required.

Teachers

• Educational assistants,

• Head Start Early Education Coordinator

• Families

Educational Assistants

• assigned family

Contacting families

The responsibility for contacting families will be distributed amongst site team members (teacher, educational assistants, family programming liaison, head start early education coordinator, etc.).

Each team member is responsible for keeping current addresses and phone numbers for their contact responsibilities. Employees must ensure they have with them, or can readily access, their assigned contact numbers at all times.

Head Lice Policy

 POLICY

Head lice is a common condition in children. Lice are an annoying nuisance, but they do not pose a health risk. Often head lice cannot be eliminated completely, but can be controlled through treatment and preventive steps.

Families and children who have lice will be treated with respect and will not be singled out or identified. It is important that a supportive environment will be fostered both in the classroom and in their homes to assist the families.

The intent of this policy is to help families get treatment and not limit the child’s opportunity to participate in the program. Children and families will not be excluded from the program because of head lice.

PROCEDURE

.WHEN HEAD LICE IS FOUND

  • the parents/caregivers will be contacted and requested to pick up their child to administer treatment.
  • the child can return to the program once the head lice have been treated once (a Nix or similar treatment)
  • inform the parents of the child with lice. Discuss treatment, how to obtain treatment supplies
  • and answer any questions. Provide whatever support is required to help ensure effective treatment is carried out.
  • send information to the parents of all the children in that class.
  • wash any clothes that are part of the classroom (e.g. dress up clothes)
  • seal in bags, or freeze for 24 hours, cushions and pillows and anything similar that can’t be washed
  • disinfect in boiling water for 10 minutes or remove classroom combs (e.g. in playhouses)
  • the community health nurse may be contacted as a resource

WHEN HEAD LICE CONTINUE TO BE FOUND

All actions taken will be sensitive to how actions can be interpreted by children and families, and will not stigmatize or be perceived as negative to children and families with lice. Suggestions for other actions that may be taken in the classroom are:

  • keep every child’s belongings separated (e.g. in bags or separate lockers)
  • tie up all the children’s hair
  • all children wear hats or scarves (ensure there is no sharing)

EXPECTATIONS OF EMPLOYEES

Site Team

  • send information to all parents
  • take preventive measures in the classroom
  • keep the head start coordinator updated
  • communicate with the community health nurse if needed
  • continue to provide positive support to the children and families

ECS Teacher

  • assist parents with all necessary information, and facilitate treatment
  • provide support to classroom staff
  • ongoing, appropriate follow up and support of families
  • keep site team updated

REFERENCES

Elk Island Public Schools – “Don’t Let the Head bugs bite” resource booklet.

 

 

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